Parent Volunteer Posts and Duties-

Parent Volunteer Coordinator Calallen@brenhamdolphins.com

Poolside Team Leader	Logistics Team Leader	Event Support Team Leader
F. Ready Bench	D. Meet Sign up	A. Concessions
H. Runners	E. Pictures	B. Hall monitors
L. Timers	G. Ribbons	C. Hospitality Server
	K. Telephone	I. Setup/takedown
	M. T-shirts	J. Team Tent

A. Concessions 2 people per shift, two shifts: Set up and manage food inventory, Account for and balance cash drawer each shift.

B. Hall monitors 4 per meet, two per shift (1 male, 1 female) to periodically walk the campus, inside and out, including the locker rooms for safety and security purposes.

C. Hospitality Server 1 person per shift, two shifts per meet. Serves drinks to volunteers making rounds at least once per hour to all work stations.

D. Meet Sign up one person per meet throughout the season responsible for organizing/monitoring the swimmer signup for each meet.

E. Pictures Organize (process picture orders, collect funds and order forms and distribute fulfilled orders) the team and individual team member pictures.

F. Ready Bench 4 people per shift, two shifts per meet (in-town only): Announcer – shouts down halls and outside calling for the heat participants to line up. Line staff (2) – one person lining up kids by name, one person getting them seated, Bench Director – organizes heat and confirm line up, escorts the heats to pool area. On out-of-town meets, 2 people are needed to organize our relay teams.

G. Ribbons 4 per meet, 2 per shift to prepare (print and affix) ribbons for the swimmers from the completed heat sheets.

H. Runners 1 per shift, two shifts per meet. A runner’s duty is collect the completed pages of heat sheets from the scribes and turn them in for data entry at the computer area.

I. Setup/takedown 4 people per meet, involves set up prior to and take-down after the meet: 1). Ready bench area – placement of wooden benches in back hallway, 2). Concessions area – 1 tent, 4 tables, 4 chairs, 1 electric cord (outside near back entry door), 3). Team Tent – 1 tent, 2 tables, 4 chairs (next to concessions), 4). Sets up and easel - near back Exit doorway (next to Team Tent), 5). Hospitality Table - set up small table for drinks and refreshments, with Dixie type cups for use by hospitality staff.

J. Team Tent 2 per meet, 1 per shift to answer general questions from swimmers, volunteers and spectators, update the message board (easel), sell t-shirts, complete the volunteer check in, make public announcements as required and manage a ‘lost and found’.

K. Telephone calling from roster on weekly basis (Thursday evenings) to the team households for passing on pertinent information and assignment reminders.

L. Timers in-town meets 2 per lane (2 timers, one also being a scribe) totaling to 12 people per shift, two shifts each meet (24 people). The visiting team provides 1 person per lane also. For out-of-town meets Dolphin’s provide 1 person per lane, two shifts per meet (home team fulfills all other needs).

M. T-shirts inventory, store and deliver an assortment of Dolphin shirts and accessories to the Team Tent before each meet.